A Structured Process from Intake to Intelligence
From initial quote to final delivery, every step is handled with precision, transparency, and control.
We've built a defined workflow to ensure your records are handled securely, processed accurately, and delivered in a format you can use.
Request & Quote
Submit a request with basic aircraft and record details. We review your needs and provide a clear, defined quote based on your selected service level.
You will receive:
- Scope of work
- Service tier recommendations
- Timeline expectations
Intake & Scheduling
Once approved, we coordinate the records with either On-site scanning scheduled or Secure shipping provided.
You will receive:
- Confirmed schedule or shipping details
- Intake checklist to ensure nothing is missed
Secure Record Handling
Your records are logged, tracked, and handled under strict control procedures.
- Chain-of-custody tracking
- Organized intake verification
- Condition and completeness check
You will receive:
- Confirmation of receipt and intake verification
High-Resolution Scanning & Capture
All documents are scanned using professional-grade equipment for clarity and archival quality.
- Logbooks and documents digitized
- No compression or loss of detail
- Complex records handled appropriately
You will receive:
- Progress update
OCR Processing & Organization
Documents are converted into searchable, structured digital files.
- OCR processing applied
- Files organized by type and category
- Prepared for advanced structuring (if applicable)
You will receive:
- Status update when complete
Advanced Structuring
For Advanced and Custom services, records are further refined and structured.
- ATA/system-based organization
- Complex document integration
- Preparation for maintenance tracking use
You will receive:
- Progress update with summary of work completed
Delivery & Initial Report
Your records are delivered in a clean, organized, and usable format.
- Secure digital delivery
- Structured file system
You will receive:
- Final deliverables
- Summary report
- Optional review walkthrough